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| ADPICS Data Entry Guide |
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CHAPTER 1 - INTRODUCTION
1.1 How to Use the Data Entry Guide
1.2 Contents of the ADPICS Data Entry Guide
1.3 ADPICS Overview
CHAPTER 2 - ADPICS BASICS
2.1 ADPICS Keyboard
2.2 Log-In and Log-Out Procedures
2.3 Notepad
2.4 Help Inquiry
2.5 Document Numbering in ADPICS
2.6 User Security
2.7 Data Entry Features
CHAPTER 3 - PROCUREMENT PROCESSING; Sections 3.1 - 3.4
3.1 Requisition Processing
3.2 Job Ticket Processing
3.3 Invitation to Bid Processing
3.4 Bid Processing
CHAPTER 3 - PROCUREMENT PROCESSING; Sections 3.5 - 3.8
3.5 Purchase Order Processing
3.6 Direct Purchase Order Processing
3.7 Blanket Purchase Order Processing
3.8 CS138 Processing
CHAPTER 4 - ACCOUNTS PAYABLE PROCESSING
4.1 Invoice Processing
4.2 Voucher Processing
4.3 Direct Voucher Processing
4.4 Exception Processing
4.5 Credit Memo Processing
4.6 Travel Authorization/Advance Processing (Enhanced Travel A)
4.7 Travel Voucher Processing (Enhanced Travel A)
CHAPTER 5 - RECEIVING PROCESS
5.1 Procurement Receiving Report Processing
5.2 Inventory Receiving Report Processing
CHAPTER 6 - INVENTORY PROCESSING
6.1 Inventory Issue Processing
6.2 Inventory Direct Issue Processing
6.3 Inventory Return Processing
6.4 Inventory Transfers
6.5 Inventory Adjustments
6.6 Inventory Count and Reconciliation
CHAPTER 7 - CHANGE ORDER PROCESSING
7.1 Advice of Change
7.2 Document Cancellation
CHAPTER 8 - DOCUMENT AUTHORIZATION
8.1 Establishing and Maintaining Electric Approval Signature
8.2 Approving and Rejecting Documents
8.3 Handling Returned Documents
8.4 Document Authorization Tracking
8.5 Establishing and Maintaining Approval Paths
CHAPTER 9 - GENERAL TRANSACTION FEATURES
9.1 Commodity Selection
9.2 Vendor Selection
9.3 Vendor Mail Code Selection
9.4 Specifications Selection
9.5 Terms Selection
9.6 Specifications and Terms Block Function
9.7 Text Block Function
9.8 Account Distribution Block
9.9 Vendor Performance
9.10 Document Tracking
9.11 Accounts Payable Document Matching
9.12 Union/NERE Code Selection
9.13 CS138 Selection
CHAPTER 10 - TABLE MAINTENANCE
10.1 Commodity Table Maintenance
10.2 Vendor Table Maintenance
10.3 Vendor Classification and Status Code Table Maintenance
10.4 Other Address Table Maintenance
10.5 Miscellaneous Table Maintenance
10.6 Specifications and Terms Table Maintenance
10.7 Help Table Maintenance
10.8 Buyer Code Table Maintenance
10.9 Matching Rules Table Maintenance
10.10 Holiday Table Maintenance
10.11 Interface Type Table Maintenance
10.12 Country Code Table Maintenance
10.13 Department Table Maintenance
10.14 Document Numbering Table Maintenance
10.15 Traveler Master Table Maintenance
10.16 Travel Rate Table Maintenance
10.17 Travel Location Table Maintenance
10.18 Travel Point to Point Mileage Table Maintenance
10.19 Travel Purpose Table Maintenance
10.20 Union/NERE Code Table Maintenance
10.21 Non-Jurisdictional Commodity Code Table Maintenance
10.22 Qualified Products Table Maintenance
10.23 Warehouse Location Table Maintenance
10.24 Warehouse Table Maintenance
10.25 Commodity by Warehouse Table Maintenance
10.26 Warehouse by Commodity Table Maintenance
10.27 Inventory Master Table Maintenance
CHAPTER 11 - SECURITY PROCESSING
11.1 System Security
11.2 User Security
CHAPTER 12 - INTERFACE TO R*STARS
12.1 What Interfaces to R*STARS
12.2 Where to Inquire in R*STARS
12.3 How to Cancel a Warrant in R*STARS
CHAPTER 13 - REPORT PROCESSING
13.1 Viewing ADPICS Standard Reports in RMDS
13.2 ADPICS On-Line Standard Reports
13.3 JCL (Job Control Language) File Inquiry
CHAPTER 14 - MONTH END/YEAR END CLOSING PROCESS
14.1 Month End Closing
14.2 Year End Closing
APPENDIX A - ADPICS TABLES INDEX
APPENDIX B - ADPICS SCREENS
Glossary
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