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Child care providers caring for DHS authorized children complete billings every two weeks to receive payment from DHS. In addition to telephone billing, Internet bill submission is also available.
Equipment Needed - You need a computer with an Internet connection. A standard web browser capable of using 128 bit encryption and Adobe Acrobat Reader version 4.0 or higher are also needed. You can get Adobe Acrobat Reader free by following this link: Get Adobe Acrobat Reader
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How do I know if I have "128 bit encryption?"
Most newer web browsers should work. Ask your ISP (Internet Service Provider) if you're not sure. For more information read the I-Billing Browser Requirementsinformation.
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Signing In - On this web page select "Login to I-Billing." Type in your provider ID number and your PIN. This is the same PIN used for telephone billing and inquiry.
If you are using a DHS-issued PIN for the first time, you will be prompted to change it. You may also change your PIN at any time by selecting "Change my PIN". Otherwise, select "Submit."
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Tip -
PINs must be six characters long - no more and no less. You can use any letters and/or numbers. No spaces or special characters are allowed.
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Corrections and Back Billing -
The current and previous 26 pay periods are available for Internet billing. Pay periods can be submitted to DHS via the Internet as many times as needed to complete back billing and corrections. To correct or back bill select the pay period, select "Work on Billing Invoice", type in the changed or added billing information and then submit it using the "Submit to DHS" button.
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Tip -
Before you begin working on a billing that you submitted previously, be sure you have a printed copy for your records. If you do not, use the "View Billing Invoice" button to view and print out the previously submitted bill before you begin working on the revised billing. Only the last submitted Billing/Attendance Invoice (DHS-105) for each pay period is available for viewing.
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Payment History Inquiry - You can use this feature to view your last payment; or you can select a pay period and view all payments for care provided within that pay period. For details, see the
Provider Billing Help
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Timing and Deadlines - Pay periods can be worked on the day they start. You can work on them throughout the two weeks, entering hours day by day. As soon as the last child has left your care, you can "mail" to DHS when complete. Deadlines and expected check dates are found in the Provider Payment Schedules.
Getting Help - "Help" buttons are available on the main screens. All of the help information is also available through these links:
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